Product by Hashmight Solutions®
CrewHub: Field Workforce Management Software
Run your office from one screen and your field team from one app. CrewHub brings scheduling, live shift tracking, team radio, proof-of-work reports, HR, payroll and invoicing together, for any company with people working in the field.
- First deployed for a Canadian security company, built for any field workforce
- Web admin console plus an iOS and Android staff app
- Your brand, hosted by us or installed on your own servers
Built for companies with people in the field
- Security and guarding
- Facilities and cleaning
- Field services and maintenance
- Patrol and parking enforcement
- Any business that schedules staff across many sites
Sound familiar?
- Scheduling lives in spreadsheets. Shifts go uncovered and changes get lost in phone calls.
- No one knows who's actually on site. You find out about a no-show when the client calls.
- Proof of work is on paper. Reports arrive late, without photos, and clients ask for more.
- Office and field are disconnected. Radios, phones, chat apps and email, none of it linked to the shift.
- Payroll and billing get retyped. Hours are copied from timesheets into invoices and payroll by hand.
CrewHub replaces that patchwork with one platform.
How it works
Schedule → Remind → Clock in → Work and report → Approve → Bill and pay
- Schedule. Build and publish the week; staff accept shifts in the app.
- Remind. Automatic SMS and voice reminders before each shift, escalating to a manager if there's no reply.
- Clock in. GPS clock-in only counts inside the site's geofence.
- Work and report. Patrol check-ins, photo reports and team radio while on shift; welfare check calls keep lone workers safe.
- Approve. Managers compare scheduled and clocked hours and approve them.
- Bill and pay. Invoices and payroll come from the same approved hours.
Features
Scheduling and shifts
- Weekly scheduler with drag-and-drop, shift groups and copy-week with conflict checks
- Worker suggestions based on skills and availability
- Publish to the staff app; workers accept or decline
- CSV import for clients, sites, staff and schedules
Live operations
- Active Shifts board: who's on post, inside or outside the geofence, battery level and movement trail
- Late, missing and low-battery alerts
- Panic button in the staff app, raised straight to dispatch
- Patrol route planning with ordered stops and check-ins
Push-to-talk team radio
- Radio-style voice channels inside the staff app, with no extra radio hardware
- One speaker at a time, with press-to-talk and release-to-listen
- Channels by department, site, shift or custom group, managed by admins
Worker safety
- Automatic pre-shift reminders by SMS, then voice call, then manager escalation
- In-shift welfare check calls ("are you on post?") with escalation and a full record of every attempt
Proof of work and client reporting
- Report templates per site, filled in on the phone
- Photos automatically time-stamped and branded
- Reports saved as drafts on the phone when there's no signal
- Supervisor approval, PDF reports, and scheduled delivery to clients by email
Communications
- SMS and voice logs with recordings and transcripts, linked to shifts and tickets
- Business phone system: extensions, ring groups, IVR menus and voicemail-to-ticket
- Call from the browser
- Office chat with channels and direct messages
Tickets and AI
- AI email triage: client emails become tickets automatically, with optional auto-replies
- Manager AI assistant: ask "who's late or missing?" and act on the answer; nothing changes without your confirmation
- AI voice agent for calls, using your site instructions
- Knowledge base of procedures by client or site
Sales and contracts
- CRM: leads, drag-and-drop pipeline and follow-ups; convert a won lead into a client
- E-signature built in: send contracts for signing with one-time-passcode protected links and receive a signed PDF with a signing certificate
Back office
- Invoicing from approved hours and your services and rates catalog, with per-site rate overrides
- Payroll from duty, clock and leave hours, with overtime and holiday rates and anomaly flags
- HR: job posts with branded apply pages, candidate pipeline, interviews and offers, worker profiles, leave, training and surveys
- Inventory and equipment: radios, keys and other kit, with QR handover between staff and a full movement log
Automations and integrations
- Event-based rules that send SMS or email, place calls, create tickets, update Google Sheets, call webhooks or start n8n workflows
- Built on Twilio, Google Maps, Firebase push notifications, email (IMAP/SMTP) and OpenAI
Optional add-on
- Parking enforcement: plate and photo tickets, violation catalog, dispute handling and a public owner lookup portal
The staff app
React Native app for iOS and Android:
- shifts and calendar
- GPS geofence clock-in
- patrol stops
- photo reports with offline drafts
- push-to-talk
- panic button
- equipment pickup and return
- chat
- procedures and how-to guides
Your brand, your app
CrewHub is white-label and runs on your own domain. Your company name, logo and colours appear across the admin console, login screen, apply pages, emails and PDF reports, and the staff app is built with your app name, icon and splash screen. Your team and your clients see your brand, not ours.
Hosted or on-premise
- Hosted: we deploy and manage CrewHub for you.
- On-premise: we install it on servers you control.
Each customer gets their own dedicated deployment. Both options are available at different prices, by custom quote.
Security and access control
- Role-based access, scoped to the organisation, client, site or team
- Device-bound sessions, with the ability to sign out any device
- Optional login IP allowlists and new-sign-in email alerts
- Audit and activity logs
- AI features act only with the signed-in user's permissions
Proven in production
CrewHub was first built for, and runs daily at, a Canadian security company. Hashmight Solutions' platforms are deployed in Pakistani, Canadian and UK markets.
Frequently asked questions
What is field workforce management software?
Software that helps companies schedule, track and support staff who work away from the office, at client sites, on patrol or on the road, and turns their hours and reports into payroll and invoices.
Is CrewHub only for security companies?
No. It was first deployed for a Canadian security company, which is why it handles demanding needs like welfare checks and patrols, but it works for any company with field workers, such as facilities, cleaning, maintenance and field services.
Does CrewHub have a mobile app for staff?
Yes. Staff use a React Native app for iOS and Android to see shifts, clock in by GPS, submit photo reports (even offline), talk on push-to-talk channels and raise a panic alert.
Can we use CrewHub under our own brand?
Yes. The admin console, emails, reports and staff app can all carry your name, logo and colours.
How much does CrewHub cost?
Pricing is by custom quote, based on your team size, the modules you need and whether you choose hosted or on-premise deployment.
How do I get a demo?
Message us on WhatsApp, call +92 300 0917812 or email hashmightsolutions@gmail.com and we'll arrange a live demo.
See CrewHub in action
Ask for a live demo on WhatsApp, by phone or by email. We'll show you the admin console and staff app, and send a custom quote for hosted or on-premise deployment.
Prefer a form? Use our contact form